Summary

The Alliance for the Great Lakes is pleased to announce an opening for the position of Finance Coordinator. The Alliance is a mid-sized, non-partisan NGO with a vision of a healthy Great Lakes for all people and wildlife, forever.

Our ideal Finance Coordinator (FC) is someone with a few years of nonprofit experience supporting grants administration and/or finance teams. This is a new position and an exciting opportunity for someone with a knack for numbers and an eye for details who wants to grow their experience in nonprofit grant administration, operations, and financial management. As a part of our small operations team, you’ll wear a lot of hats, but the primary responsibilities will be to help our Finance & Operations Director keep track of our diverse projects and improve our systems in a way that increases accuracy and makes things easier for the whole staff so they can focus on achieving our mission. You’ll also help manage our financial information so that we can use it more effectively in making decisions. A positive, collaborative work style and a sense of humor are keys to success in this role!

A typical day might include checking expenses against project budgets to let a team member know their remaining budget, recording and depositing checks, and collaborating with the operations team to test out potential software. At the end of our fiscal year, you’ll be a big help in working with our auditing firm by providing accurate, organized information. Throughout the year you’ll also work on various other projects. Some examples would be helping plan our staff and board retreats, participating in the annual budget process, or joining our staff committee on organizational culture.

Responsibilities

Finance

  • Develop a strong knowledge and understanding of key staff and program and policy areas, and the practices for effective communications and interactions within the organization
  • Assist Finance & Operations Director in forecasting expenses and revenue based on program budgets and work plans
  • Support Institutional Giving Manager in monitoring grant budgets, deadlines, and compliance
  • Communicate with Office Manager to ensure expenses are properly coded
  • Coordinate with relevant staff to ensure high quality internal coordination of financial processes
  • Create reimbursement requests and track receivables
  • Provide recommendations for improvements to file management and ensure compliance with file retention policies

Office Operations

  • Coordinate logistics and content preparation for staff gatherings, board meetings, and other organizational events
  • Ensure equitable support for ~10 staff located outside of the Chicago office
  • Assess and address staff support needs on a regular basis, providing assistance both proactively and upon request
  • Serve as a liaison between President/CEO and staff for purposes of contracts, agreements, and other official documents

Knowledge/Skills, and Competencies

  • Undergraduate degree plus 3 years of experience in accounting support and/or the grants administration process as it relates to foundations, corporations, and government agencies.
  • Demonstrated understanding of accounting and finance concepts with strong mathematics skills.
  • Extraordinary people skills as this position must work with all staff in a friendly and efficient manner.
  • A demonstrated commitment to timely and accurate performance. Attention to detail and ability to anticipate and proactively solve problems is critical.
  • Sharp analytical skills to determine the inputs that lead to desired outputs and identify opportunities for improvement with a strong focus on systems and process.
  • Experienced in Microsoft Office Suite (Excel emphasized), and QuickBooks, Salesforce a plus.

Job Parameters

  • This position is full-time and consistent with Alliance employment policy.
  • Salary to be commensurate with experience.
  • Excellent benefits including health, vacation and retirement plan, are included.
  • The position is located in Chicago.

Application Process

Please e-mail a cover letter, resume, references to: hr@greatlakes.org. Include job title in the subject line.

Applications will be accepted until the position is filled. Materials should be compatible with Microsoft Word or Adobe Acrobat. Applicants will receive confirmation of receipt of their materials and further guidance and updates about the hiring process by e-mail, with interviews provided for finalists. No phone inquiries please.

About the Alliance for the Great Lakes

The Alliance for the Great Lakes is an Equal Opportunity Employer. The search process will reinforce the Alliance’s belief that achieving diversity requires an enduring commitment to inclusion that must find full expression in our organizational culture, values, norms, and behaviors.

The Alliance’s vision is a healthy Great Lakes for people and wildlife, forever. Its mission is to conserve and restore the world’s largest freshwater resource using policy, education and local efforts, ensuring a healthy Great Lakes and clean water for generations of people and wildlife. For more information about the Alliance’s programs and work, please visit us online at www.greatlakes.org.

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